Charlbury Town Council

The Town Council provides a democratic forum for the community through which matters of importance to residents can be discussed and actions agreed, implemented and followed through.

Please see our website where up to the minute news, agendas and minutes can be viewed. (Last updated 20 April 2018)

For queries, please contact Roger Clarke (Town Clerk)
Contact details:; telephone 01608 810608

Useful Telephone Numbers

Thames Valley Police 999 if urgent
101 normal calls

West Oxon District Council 01993 861000 Switchboard
01993 705056 Out of hours service

Oxfordshire County Council 0845 310 11 11 Highways complaints
01865 792422 Switchboard

Charlbury Town Council 01608 810608

Councillor Surgeries

Councillor surgeries are held once every 2 months on Saturday mornings between 10am and noon in the Corner House. No appointment necessary. The next surgery will be held on Saturday 2nd June 2018

Attendance, Correspondence and Speaking at Town Council Meetings

All council meetings are open to the public to attend as observers only. We hold two regular meetings each month: one considering our responses to planning applications, and a full council meeting for all other matters. If you have any issues which you wish the council to consider, please contact the Town Clerk (contact details above). Correspondence addressed via the Town Clerk for the attention of councillors is routinely circulated for consideration at the appropriate meeting. Please ensure this arrives three working days before the meeting.

We are also pleased to offer Charlbury people the chance to speak at the Town Council's monthly meetings as described below. In common with other councils, the Standing Orders of the council do not allow for open participation during discussions, but a time is set aside at the start of each meeting for the public to address the council. If you would like to speak at a council meeting:

• Please contact the Town Clerk before noon on the day of the meeting to let him know you would like to speak and to give some indication of the subject matter.

• As time is limited we ask you please to restrict addresses to the full council meeting to five minutes. If you wish to speak about a specific planning application at a planning meeting, please limit your address to 3 minutes. Thank you. If a number of people share similar views on a single topic or planning application, it would be much appreciated if they could work together and produce a combined address to the council. It would also be helpful if you could leave a copy of your address with the clerk after the meeting.

• If you plan to speak at a full council meeting, remember that the agenda for those meetings is published in advance (here and on Town Council notice boards) so that Charlbury people are informed of what will be discussed at the meeting. This means that the council cannot usually enter into discussion of any matter raised by the public at such a meeting if that matter does not appear on the published agenda. It can, of course, be considered for inclusion on the agenda at a future meeting; or may be discussed if it relates to an issue already on the agenda (e.g. as correspondence received). If you'd like a written response to any questions raised, please leave your details with the Clerk.

• A brief record will be included in the minutes of the meeting. The chairman does have the right to rule any statement as inappropriate though obviously we hope this will not be the case. Please ensure that comments are not personalised.

A full set of rules, and the council's Standing Orders, are available on request from the Town Clerk.

Upcoming Meetings

Planning Meeting - Monday 21st May - 8pm - Corner House (Anne Downer Room)

The main business of the meeting will be to consider recently submitted planning applications relating to Charlbury.

The following planning applications will be considered:

18/01183/HHD - The Malt House, 1 Hixet Wood - Alterations and erect single storey rear extension
18/01397/HHD - 28 Little Lees - Side & Rear extensions and new ground floor bay window
18/01466/FUL - Land east of 26 The Slade - 3 dwellings and associated works
18/01351/LBC - Charlbury Railway Station - Replacement of life-expired platform lighting with energy efficient LED luminaires

Full Council Meeting (Annual Meeting) - Wednesday 23rd May- 7:30pm - Corner House (Morris Room)

This is the Annual Meeting of the council at which the council elects a chairman and vice-chairman, elects council representatives to local committees and other bodies and assigns reporting duties for the coming year.


1. To elect a Chairman
2. To elect a Vice-chairman
3. To elect Committees/Working Groups:
a) Finance; b) Planning; c) Traffic WG; d). Affordable Housing; e) Allotments; f) Street Lighting;
g) Transitional Services WG; h) Transparency WG; i) Community Service Award Panel
4. Election of representatives:
a) Corner House and Memorial Hall; b) Conservation Area Advisory C'ttee; c) Wigwell Friends;
d) Nine Acres Mgt C'ttee; e) Friends of Charlbury Library; f) Charlbury Green Hub;
g) Chipping Norton School Trust Fund; h) Day Centre Representative; i) Centenary Woodland C'ttee;
j) Street Fair C'ttee; k) Parish Transport Representative
5. Allocation of Reports:
a) Cemetery; b) Corner House & Memorial Hall; c) Mill Field, Watery Lane and Bridges;
d) Nine Acres; e) Quarry Lane and Ticknell; f) Wigwell; g) Thomas Gifford Trust;
h) Transport/Station; i) Neighbourhood Plan Group; j) Author of TC Report
6. To confirm Council's retention of Standing Orders & Review Risk Assessment
7. To confirm Council's bankers & retention of financial regulations
8. To receive the minutes of the last meeting;
9. To deal with matters arising;
10. Declarations of interest
11. To sign orders for payment and receive a report;
12. To receive a report from the Planning Committee
13. To deal with correspondence
14. To hear the remarks of the County and District Councillors
15. To consider the Neighbourhood Forum
16. Questions to the Chairman

Mill Field management plan

Please see for the consultation document.

Last updated: Fri 18 May

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