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Administrator

Role: Central Administrator Start Date : Immediate

Location : Spendlove Business Centre, Charlbury

Responsibilities

  • Purchase Ledger Clerk.
  • Code and check invoices, match invoices back to purchase order.
  • Entering data into finance system.
  • File invoices and statements.
  • Deal with purchase enquiries, produce supplier remittances
  • Resolve any queries relating to purchase invoices with site management.
  • Process staff expenses and credit cards
  • Contract Renewal support.
  • Organising and storing paperwork, documents and computer-based information.
  • Maintain supplier database including completion of credit applications & insurance expiration management.
  • Sorting and distributing incoming post and scanning.
  • Operational Contract support to regional management.
  • General Administration tasks including answering calls.
  • Procurement Duties
  • Adhoc Purchases
  • Placing orders with suppliers
  • Organizing delivery and courier of items to sites
  • Basic IT setup of new equipment. Training will be provided.

Skills

  • attention to detail.
  • strong organisational skills.
  • self motivation and self discipline.
  • liaising with staff in other departments and with external suppliers.
  • oral and written communication skills.
  • tact, discretion and respect for confidentiality.
  • reliability and honesty.
  • ability to use a variety of software packages, such as Microsoft Word, Excel, Outlook, etc., to produce correspondence and documents and to maintain records, spreadsheets and databases.
  • Ideally some previous experience in an accounts processing role.

Working hours

  • Pareto FM are currently flexible with the hours required for this role. We are seeking the correct candidate and final hours can be agreed as on negotiation.
  • Working hours typically range between 7 to 8 hours per day, Monday to Friday.
  • Ideally the role would start between 8:30 am to 9:30 am, this is dependent upon the candidate’s requirements.

What to expect

  • Holidays entitlement will be 20 days per year, plus bank holidays.
  • Work is entirely office-based.
  • The nature of the role is to support colleagues and projects rather than to take a lead.
  • Please note the office can occasionally be quiet and some days the candidate will be working alone.

Bill Tsang · Tue 5 Nov, 18:37 · Link


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